Accounting Module (ACC)

The Accounting module provides complete financial management including invoicing, billing, bank reconciliation, chart of accounts, and financial reporting.

Table of Contents

• Invoices
• Bills
• Proposals
• Bank Accounts
• Transactions
• Chart of Accounts
• Journal Entries
• Credit & Debit Notes
• Reports

Invoices

Creating an Invoice

1. Navigate to Accounting > Invoices
2. Click + Create Invoice
3. Fill in the invoice details

Add line items:

• Select Product/Service
• Enter Quantity
• Set Unit Price
• Apply Tax (if applicable)
• Add Discount (optional)

Invoice Status Flow

Draft → Sent → Unpaid → Partially Paid → Paid
                  ↓
              Overdue (automatic after due date)

Invoice Actions

Recording Payments

1. Open the invoice
2. Click Add Payment
3. Enter: Payment Amount, Date, Method, Bank Account, Reference
4. Click Save

The invoice status automatically updates based on payments received.

Bills

Bills represent money you owe to vendors/suppliers.

Creating a Bill

1. Navigate to Accounting > Bills
2. Click + Create Bill
3. Enter bill details (Vendor, Bill Date, Due Date, Order Number)
4. Add line items (products/services received)
5. Review and Create

Bill vs Invoice

Proposals

Proposals are quotes/estimates sent to potential customers before invoicing.

Proposal Workflow

Draft → Sent → Open → Accepted/Declined
                       ↓
              Convert to Invoice (if accepted)

Converting to Invoice

1. Open an accepted proposal
2. Click Convert to Invoice
3. Review details
4. Confirm conversion

Bank Accounts

Adding a Bank Account

1. Navigate to Accounting > Bank Accounts
2. Click + Add Bank Account
3. Enter: Bank Name, Account Holder, Account Number, Opening Balance

Bank Account Operations

• View Transactions: See all deposits and withdrawals
• Transfer: Move money between accounts
• Reconcile: Match with bank statements

Transactions

Transaction Types

Chart of Accounts

The Chart of Accounts organizes all financial accounts.

Account Types

Account Hierarchy Example

1000 Assets
├── 1100 Current Assets
│   ├── 1110 Cash on Hand
│   ├── 1120 Checking Account
│   └── 1130 Accounts Receivable
└── 1500 Fixed Assets
    ├── 1510 Equipment
    └── 1520 Vehicles

2000 Liabilities
├── 2100 Current Liabilities
│   ├── 2110 Accounts Payable
│   └── 2120 Accrued Expenses
└── 2500 Long-term Liabilities
    └── 2510 Bank Loan

Journal Entries

For manual accounting adjustments and corrections.

Creating a Journal Entry

1. Navigate to Accounting > Journal Entry
2. Click + Create Entry
3. Enter: Entry Date, Reference Number, Description
4. Add debit and credit lines (select Account, enter amount)
5. Ensure Total Debits = Total Credits
6. Save entry

Credit & Debit Notes

Credit Notes

Issued to customers to reduce amounts owed (returns, discounts, corrections).

1. Go to Accounting > Credit Notes
2. Click + Create Credit Note
3. Select customer and related invoice
4. Enter credit amount and reason
5. Save

Debit Notes

Issued to vendors to reduce amounts you owe.

1. Go to Accounting > Debit Notes
2. Click + Create Debit Note
3. Select vendor and related bill
4. Enter debit amount and reason
5. Save

Reports

Available Reports

Generating a Report

1. Go to Accounting > Reports
2. Select report type
3. Choose date range
4. Apply filters (account, customer, category)
5. Click Generate
6. Export as PDF or Excel

Quick Reference