Human Resources Module (HRM)

The HRM module provides comprehensive human resource management including employee records, attendance tracking, payroll processing, leave management, recruitment, and performance evaluation.

Table of Contents

• Employee Management
• Attendance & Time Tracking
• Leave Management
• Payroll & Salary
• Recruitment
• Performance Management

Employee Management

Organization Structure

Before adding employees, set up:

1. Branches

1. Navigate to HRM > Branch
2. Click + Create Branch
3. Enter branch name and location

2. Departments

1. Navigate to HRM > Department
2. Click + Create Department
3. Enter Department Name, Branch

3. Designations

1. Navigate to HRM > Designation
2. Click + Create Designation
3. Enter Designation Name, Department

Adding an Employee

1. Navigate to HRM > Employee
2. Click + Create Employee
3. Complete the employee profile

Personal Information

Employment Details

Banking Information

Attendance & Time Tracking

Attendance Methods

• Manual Entry: Admin marks attendance
• Employee Self-Check-in: Employees clock in/out
• Biometric Integration: ZKTeco device sync
• IP-based: Restrict check-in by location

Marking Attendance (Admin)

1. Go to HRM > Attendance
2. Select date and employee
3. Mark status: Present, Absent, Half Day, Late
4. Enter clock-in and clock-out times
5. Save

Leave Management

Leave Types

Applying for Leave (Employee)

1. Go to HRM > Leave
2. Click + Apply Leave
3. Enter: Leave Type, Start Date, End Date, Reason
4. Submit

Approving Leave (Manager/HR)

1. Go to HRM > Leave
2. View pending requests
3. Review leave details and balance
4. Approve or Reject with comments

Payroll & Salary

Setting Up Salary

1. Go to HRM > Set Salary
2. Select employee
3. Click Set Salary
4. Configure all salary components

Salary Components (Earnings)

Adding Allowances

1. In Set Salary, click + Add Allowance
2. Select Allowance Option (e.g., Housing, Transport)
3. Enter Title and Amount
4. Choose Type: Fixed (exact amount) or Percentage (of basic salary)

Salary Deductions

Hour-Based Deductions

The system can automatically calculate deductions based on attendance:

• Hourly: Deduct per hour less worked
• Daily: Deduct per day absent

Hour Cost = (Basic Salary / Month Days) / Daily Working Hours

Example: 10,000 salary / 30 days / 8 hours = 41.67 per hour

Attendance Integration

Payslips integrate with attendance data for automatic calculations:

• Overtime: Hours worked beyond scheduled time are calculated automatically
• Deductions: Hours less than expected are deducted automatically
• The system compares actual logged hours vs expected hours per month

Tax Calculation

The system supports progressive tax brackets:

Generating Payslips

1. Go to HRM > Payslip
2. Click Generate Payslip
3. Select Month/Year
4. The system automatically:
   • Calculates overtime from attendance
   • Calculates deductions for undertime
   • Applies all salary components
5. Review calculated amounts
6. Click Generate

Net Salary Formula

Net Salary = (Basic Salary × Days Worked / Total Days)
           + Allowances (fixed + percentage of basic)
           + Commissions (fixed + percentage of basic)
           + Other Payments
           + Overtime (hours × rate × hourly cost)
           - Loans
           - Saturation Deductions
           - Tax
           + Hour Balance Adjustments

Payslip Features

Payslip Status

Managing Payslips

• View: See detailed breakdown of earnings and deductions
• Edit: Modify components before marking as paid
• Pay: Mark individual or bulk payslips as paid
• Send: Email payslip to employee
• Download: Generate PDF payslip

Recruitment

Creating a Job Posting

1. Go to HRM > Job
2. Click + Create Job
3. Enter: Job Title, Category, Position Count, Description, Requirements

Application Pipeline

Applied → Screening → Interview → Offer → Hired
              ↓           ↓
           Rejected    Rejected

Managing Applications

1. Go to HRM > Job Application
2. View all applications
3. Review resume/documents
4. Schedule interview
5. Move to next stage
6. Send offer letter

Performance Management

Creating an Appraisal

1. Go to HRM > Appraisal
2. Click + Create Appraisal
3. Select Employee, Appraisal Period
4. Rate each indicator
5. Add overall comments
6. Submit

Goal Tracking

1. Go to HRM > Goal Tracking
2. Click + Add Goal
3. Enter: Goal Type, Subject, Target, Start/End Date
4. Track progress over time

Quick Reference